Executive Assistant 2018-04-09T15:36:50+00:00

JOBS

Executive Assistant

Menlo Park, California, United States

Description:

UpLift is looking for an Executive Assistant to provide executive and organizational support to our senior executive leaders.

The ideal candidate is proactive with excellent problem-solving and judgment skills. The individual must be able to handle details of a highly confidential and critical nature, interact comfortably and skillfully with senior level executives within and outside the company, as well as with customers, vendors and visitors. He/she will be expected to resolve time sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate the needs of the executive are a must. The ability to credibly and competently interact with other executive assistants and managers within and outside of UpLift is required. The individual will apply common sense and execute tasks with minimal direction. Individual must demonstrate ability to accommodate flexible work schedule, based on the needs of management and the company.

Responsibilities

  • Planning, organizing and managing multiple calendars
  • Coordinating all meetings, special events such as department all-hands or off-sites on behalf of manager
  • Coordinating all travel arrangements; negotiate best rates with vendors and travel agents
  • Managing and reconciling expense reports and purchase requisitions submissions
  • Develop and manage meeting communications and cadence activities
  • Collecting and preparing information for the use in presentations/meetings
  • Act as facilities coordinator for the local team
  • Manage special projects for and with the senior staff

Requirements:

Qualifications

  • 3+ years of experience working at a senior administrative assistant and/or executive assistant level
  • 1+ years of project coordination or management experience
  • Exhibits confidence, composure and professionalism in a fast-paced environment
  • Demonstrates strong organizational skills
  • Expert knowledge of Microsoft applications including Word, PowerPoint and Excel

Benefits:

  • Full-time salary
  • Equity
  • Health insurance and dental
  • Easy commute across from Menlo Park Caltrain station

Interested?

Apply for this job
For any inquiry please email recruiting@uplift.com and we will respond to you shortly.